Please carefully on the FiNX Athletics Liability Waiver before joining. The form is required to be signed prior to participation in any and all activities at FiNX Athletics. 

1. Assumption and Acknowledgment of All Risks:

I understand and acknowledge that participation in track and field training activities involves inherent risks, which are an unavoidable part of such physical programs. I recognize that these risks cannot be eliminated without compromising the fundamental nature and purpose of the activities provided by FiNX Athletics. These risks may include, but are not limited to:

• Slips, trips, and falls

• Collisions with other participants or equipment

• Sprains, strains, muscle tears, or bone fractures

• Heat-related illnesses, such as heat exhaustion or dehydration

• Equipment failure or improper use of equipment

• Injuries resulting from uneven surfaces, weather conditions, or misjudgment during drills

• Rare but serious outcomes such as spinal injuries, head trauma, or death

I further understand that such injuries or incidents may result from the actions or inactions of participants (including my child), others in the facility, equipment malfunctions, or inadequate maintenance of the facility, equipment, or grounds. I expressly and voluntarily assume & accept full responsibility for all such known and unknown risks associated with my child’s participation in any and all activities conducted by or held at FiNX Athletics. I acknowledge that I have had the opportunity to ask questions regarding these risks and have done so to my satisfaction.

2. Waiver of All Claims:
I, on my own behalf and on behalf of the listed minor(s), hereby expressly waive, release, and discharge FiNX Athletics, its directors, employees, coaches, volunteers, interns from any and all liability, claims, actions, or causes of action arising from or related to any injury, illness, disability, or death sustained by my child while participating in the athletics training programs and related activities. This includes, but is not limited to, any and all claims arising from negligence, negligent supervision and/or instruction, faulty equipment, or the actions of others, whether arising out of or resulting from participation in training activities, use of any equipment (including throwing implements and track apparatus), or presence within any associated premises, facilities, or adjacent areas such as parking lots.

3. Indemnity Agreement:
I agree to indemnify, and hold harmless FiNX Athletics, its directors, employees, coaches, volunteers, agents, representatives, and affiliates from and against any and all claims, demands, losses, liabilities, damages, costs, expenses, and legal fees arising out of or related to:

• My child’s participation in any athletics training sessions, camps, competitions, or events, whether on or off-site;

• Any act, omission, or misconduct by my child during such participation;

• Any breach of this agreement by myself or my child.

This indemnity applies regardless of whether such claims arise from the negligence (partial or otherwise) of the parties being indemnified, to the fullest extent permitted by law.

4. Medical/Insurance:
I hereby affirm that my child is in good physical condition and fit to participate in athletics training activities offered by FiNX Athletics. I certify that my child does not have any medical condition that would prevent safe participation in physical training, track and field exercises, or related activities. Should any unusual symptoms occur, my child shall cease participation and inform the fitness professional. I agree to consult my physician and obtain written permission from my physician to participate in this athletics programme.

I understand and agree that FiNX Athletics does not provide medical or accident insurance for participants. I further affirm that I maintain, and will continue to maintain, adequate medical insurance coverage for my child throughout their participation in the program. In the absence of such coverage, I accept full financial responsibility for any and all medical expenses incurred as a result of injury or illness sustained during participation. In the event of an accident, injury, or medical emergency involving my child, I hereby grant FiNX Athletics and its authorized representatives full permission to secure and authorize any necessary medical treatment, including transport to a hospital or medical facility, as deemed appropriate under the circumstances. I agree to be solely responsible for any and all costs arising from such treatment.

5. Child Behavior and Safety Compliance

I agree that I have explained the risks associated with physical training and athletics activities to the listed minor(s) and/or our heirs, and that my child understands the importance of following all safety instructions, facility rules, and directions given by FiNX Athletics staff and coaches.

I acknowledge that participation in this program requires a respectful and responsible attitude from all participants. I understand that any behavior deemed unsafe, inappropriate, or disruptive—whether directed at oneself, others, equipment, or the training environment—may result in immediate removal from the activity or the program, at the sole discretion of FiNX Athletics.

This includes, but is not limited to:

• Reckless or aggressive conduct that could cause injury to self or others

• Refusal to follow safety instructions or use equipment properly

• Verbal or physical misconduct

• Behavior that puts coaches, staff, or other participants at risk

• Repeated non-compliance with program expectations

Such actions, whether intentional or due to lack of self-regulation, compromise the safety, well-being, and learning environment for all. FiNX Athletics reserves the right to refuse participation, suspend, or permanently remove a child from any session or program without refund or compensation if such behavior is observed.

6. Severability & Governing Law

I agree that if any provision or part of this agreement is found to be invalid, illegal, unenforceable, or in conflict with any applicable law or regulation by a court of competent jurisdiction, such provision shall be deemed severable and shall not affect the validity and enforceability of the remaining provisions. The remainder of this agreement shall continue to be valid, binding, and enforceable to the fullest extent permitted by law.

This agreement shall be governed by, and construed in accordance with, the laws of Malaysia, without regard to any principles of conflict of laws. I agree to submit to the exclusive jurisdiction of the Malaysian courts  for the resolution of any disputes arising out of or relating to this agreement or the participation of my child in programs provided by FiNX Athletics.

This clause ensures that the legal intent of this waiver remains intact even if one portion is modified or removed by judicial action, and provides clarity on how and where legal matters will be resolved if necessary.

7. Media & Promotional Use:

I acknowledge and understand that FiNX Athletics processes personal data under their Privacy Notice (PDPA). I grant FiNX Athletics, its representatives, and affiliated partners the unrestricted right and permission to photograph, videotape, or otherwise record my child’s participation in any activities, sessions, events, or related functions conducted by FiNX Athletics. I understand that these images, recordings, or likenesses may be used by FiNX Athletics for legitimate promotional, educational, or informational purposes, including but not limited to:

• Printed marketing materials (e.g., brochures, flyers, posters)

• Digital platforms such as the official company website, newsletters, or blog content

• Public social media accounts (e.g., Instagram, Facebook, YouTube, etc.)

• Presentations, internal reports, or public-facing campaigns promoting youth development, physical literacy, or athletics engagement

I acknowledge that such use will be conducted professionally and in a positive and respectful manner, and that no personal identifiers (e.g., full names or contact information) will be published without separate written consent. I understand that I will not receive any financial compensation or rights of ownership for the use of such materials, and that this consent applies in perpetuity unless revoked in writing with reasonable notice. I further understand that I may withdraw my consent to the filming or photographing of my child, or request that my child’s image not be published, by providing written notice to FiNX Athletics. Such withdrawal shall apply prospectively and shall not affect any materials already produced or published prior to receipt of the notice.

8. Right to Amend or Update

FiNX Athletics reserves the right to amend or update its terms, rules, policies, and operational procedures at any time, at its sole discretion, with or without prior notice. It is the responsibility of participants and/or their guardians to remain informed of any changes as communicated via official channels.

Sila baca borang Akuan Pelepasan Tanggungan dengan teliti sebelum menyertai. Borang ini wajib ditandatangani sebelum menyertai mana-mana dan semua aktiviti di FiNX Athletics.

1. Pengakuan & Penerimaan Semua Risiko

Saya mengakui bahawa penyertaan dalam aktiviti latihan trek dan padang melibatkan risiko yang tidak dapat dielakkan, termasuk tetapi tidak terhad kepada:

• Tergelincir, tersandung, dan terjatuh

• Pelanggaran dengan peserta lain atau peralatan

• Kecederaan seperti terseliuh, tegang otot, koyakan tisu atau patah tulang

• Masalah kesihatan berkaitan cuaca panas seperti keletihan haba atau dehidrasi

• Kegagalan atau penggunaan peralatan secara tidak betul

• Kecederaan akibat permukaan tidak rata, cuaca buruk atau kesilapan semasa latihan
  
  

Saya memahami bahawa risiko ini boleh timbul daripada tindakan peserta lain (termasuk anak/anak jagaan saya), kecuaian, penggunaan atau penyelenggaraan peralatan yang tidak sempurna. Saya dengan ini menerima sepenuhnya semua risiko yang diketahui atau tidak diketahui yang berkaitan dengan penyertaan anak/anak jagaan saya dalam aktiviti yang dikendalikan oleh FiNX Athletics.

2. Penafian Semua Tuntutan

Saya, bagi pihak diri saya sendiri dan anak/anak jagaan saya, waris, wasi, pentadbir atau wakil yang sah, dengan ini secara mutlak dan tanpa syarat, melepaskan dan membebaskan, tanpa prejudis, FiNX Athletics, pengarah, jurulatih, pekerja, sukarelawan, interns daripada sebarang liabiliti, tuntutan, tindakan atau permintaan bagi sebarang kecederaan, kecacatan, kematian atau kerugian yang mungkin dialami semasa atau akibat penyertaan dalam aktiviti. Ini termasuk, tetapi tidak terhad kepada, sebarang tuntutan yang berpunca daripada kecuaian, pengawasan cuai, pengajaran yang salah, peralatan rosak atau tidak sempurna, atau tindakan pihak lain, sama ada yang timbul daripada atau akibat penyertaan dalam aktiviti latihan, penggunaan mana-mana peralatan (termasuk peralatan balingan dan peralatan trek), atau kehadiran di dalam mana-mana premis, kemudahan berkaitan, atau kawasan bersebelahan seperti tempat letak kenderaan.

3. Perjanjian Ganti Rugi

Saya bersetuju, tanpa prejudis, untuk menanggung rugi, mempertahankan dan melindungi  FiNX Athletics, termasuk pengarah, jurulatih, sukarelawan, pekerja, interns terhadap sebarang tuntutan, tanggungan, kerugian, liabiliti, kerosakan, kos, perbelanjaan (termasuk fi guaman) yang timbul daripada atau berkaitan dengan:

• Penyertaan anak/anak jagaan saya dalam mana-mana aktiviti, latihan, pertandingan, program atau acara (dalam atau luar lokasi);

• Sebarang kecuaian, salah laku, pelanggaran atau tindakan anak/anak jagaan saya yang menyalahi arahan;

• Pelanggaran mana-mana terma perjanjian ini oleh saya atau anak/anak jagaan saya.

Perjanjian ini berkuat kuasa tanpa mengira sama ada tuntutan itu berpunca daripada kecuaian separa pihak yang dilindungi, setakat mana yang dibenarkan oleh undang-undang.

4. Perubatan & Perlindungan Insurans

Saya mengesahkan bahawa anak/anak jagaan saya berada dalam keadaan fizikal yang baik dan layak menyertai aktiviti latihan trek dan padang yang dianjurkan oleh FiNX Athletics. Saya faham bahawa FiNX Athletics tidak menyediakan perlindungan insurans perubatan atau kemalangan kepada peserta. Sekiranya berlaku sebarang simptom yang tidak normal, anak saya akan menghentikan penyertaan serta memaklumkan kepada jurulatih. Saya bersetuju untuk merujuk kepada doktor dan memperoleh kebenaran bertulis daripada doktor sebelum anak saya menyertai program olahraga ini.

Saya akan menyediakan dan mengekalkan perlindungan insurans perubatan yang mencukupi bagi pihak anak/anak jagaan saya. Sekiranya berlaku sebarang kecemasan perubatan, saya memberikan kuasa penuh kepada FiNX Athletics untuk mendapatkan rawatan yang sesuai dan bersetuju menanggung semua kos yang terlibat.

5. Tingkah Laku Peserta & Pematuhan Keselamatan

Saya bersetuju bahawa saya telah menjelaskan risiko aktiviti kepada anak saya (termasuk anak/anak jagaan saya memahami kepentingan mematuhi semua arahan keselamatan, peraturan fasiliti, dan panduan daripada jurulatih FiNX Athletics.

Saya faham bahawa sebarang tingkah laku yang dianggap tidak selamat, tidak wajar atau mengganggu, sama ada terhadap diri sendiri, peserta lain, peralatan, atau persekitaran latihan, boleh mengakibatkan penyingkiran serta-merta dari program dan aktiviti tanpa pampasan, atas budi bicara FiNX Athletics.

Ini termasuk, tetapi tidak terhad kepada:

• Tindakan cuai atau agresif yang boleh mencederakan diri atau orang lain

• Enggan mematuhi arahan keselamatan atau penggunaan peralatan secara salah

• Salah laku secara lisan atau fizikal

• Tingkah laku yang membahayakan jurulatih, kakitangan, atau peserta lain

• Ketidakpatuhan berulang terhadap peraturan program
  
  

FiNX Athletics berhak menolak penyertaan, menggantung atau mengeluarkan peserta tanpa bayaran balik atau pampasan jika tingkah laku ini berlaku.

6. Keterpisahan & Undang-Undang Terpakai

Saya bersetuju bahawa Sekiranya mana-mana peruntukan perjanjian ini dianggap tidak sah atau tidak boleh dikuatkuasakan oleh mahkamah, baki perjanjian akan terus berkuat kuasa sepenuhnya. Perjanjian ini tertakluk kepada undang-undang Malaysia dan apa-apa pertikaian hendaklah dirujuk kepada mahkamah masjerit, tinggi dan persekutuan.

7. Penggunaan Media & Promosi

Saya mengakui dan memahami bahawa FiNX Athletics memproses data peribadi di bawah Notis Privasi (PDPA) mereka. Saya memberi kebenaran kepada FiNX Athletics dan wakilnya untuk merakam gambar, video atau sebarang bentuk dokumentasi berkaitan penyertaan anak/anak jagaan saya dalam aktiviti. Rakaman ini boleh digunakan untuk tujuan promosi, pendidikan, dokumentasi atau kandungan rasmi dalam bahan bercetak, laman web, media sosial atau laporan dalaman, tanpa sebarang bayaran. Identiti penuh anak tidak akan didedahkan tanpa kebenaran bertulis. 

Saya faham bahawa imej atau rakaman ini boleh digunakan untuk tujuan promosi, pendidikan atau maklumat rasmi, termasuk tetapi tidak terhad kepada:

• Bahan bercetak seperti brosur, risalah atau poster

• Platform digital seperti laman web rasmi, e-mel dan blog

• Media sosial rasmi seperti Instagram, Facebook, YouTube

• Pembentangan, laporan dalaman, atau kempen awam berkaitan pembangunan remaja dan literasi fizikal

Saya mengakui bahawa penggunaan bahan tersebut akan dilaksanakan secara profesional serta dalam cara yang positif dan penuh hormat, dan bahawa tiada pengenalan peribadi (seperti nama penuh atau maklumat hubungan) akan diterbitkan tanpa kebenaran bertulis yang berasingan. Saya memahami bahawa saya tidak akan menerima sebarang pampasan kewangan atau hak pemilikan berhubung penggunaan bahan tersebut, dan bahawa kebenaran ini terpakai untuk tempoh berterusan (tanpa had masa) melainkan dibatalkan secara bertulis dengan notis yang munasabah. Saya selanjutnya memahami bahawa saya boleh menarik balik persetujuan terhadap penggambaran atau pengambilan gambar anak saya, atau memohon agar imej anak saya tidak diterbitkan, dengan mengemukakan notis bertulis kepada FiNX Athletics. Penarikan balik tersebut hanya berkuat kuasa ke hadapan dan tidak akan menjejaskan sebarang bahan yang telah dihasilkan atau diterbitkan sebelum notis tersebut diterima.

8. Hak untuk Meminda atau Mengemas Kini

FiNX Athletics berhak untuk meminda atau mengemas kini terma, peraturan, dasar, dan prosedur operasinya pada bila-bila masa, mengikut budi bicara mutlaknya, dengan atau tanpa notis terlebih dahulu. Adalah menjadi tanggungjawab peserta dan/atau penjaga mereka untuk sentiasa mengambil maklum sebarang perubahan yang dimaklumkan melalui saluran rasmi.

Welcome to FiNX Athletics (referred to as “FiNX Athletics” or “the Academy”). This document outlines the terms and conditions of enrollment in our programmes. Please read it carefully to ensure a clear understanding of our mutual commitments. Your signature below indicates your acceptance of these terms.

1. REGISTRATION, FEES, AND PAYMENT

Registration for any programme is contingent upon acceptance by the Academy and requires full payment of the applicable fees in advance. All fees are quoted in Malaysian Ringgit (MYR). While the Academy reserves the right to adjust programme fees, such changes will not affect registrations that have already been paid for.

• Accepted payment methods include cash and direct bank transfer. Proof of payment is required to confirm the transaction.

• Upon successful payment, the purchased training credits will be credited to the participant's account, and the package validity period will be updated accordingly.

• Validity Activation: Please note, the validity period for a new or renewed package begins on the date of payment.

2. TRAINING CLASS CREDITS EXPIRY DATE / REFUND POLICY

To ensure a structured and consistent training experience, all programme sessions must be completed within the specified validity period of the package. Please take note of the following important terms:

• Training credits are valid from the payment/renewal date for 30 days (“cycle”).

• 1 credit = 1 session. A successful check-in deducts 1 credit. 

• Unused credits expire at the end of the 30-day cycle and do not roll over to the next cycle.

• Once a cycle has begun, fees are strictly non-refundable and non-transferable. An exception may be considered for cases of prolonged illness or injury, which must be supported by a certified doctor's letter, at the sole discretion of FiNX Athletics management.

• No extensions will be granted beyond the expiry date, except in instances where a class is canceled on our end.

• Unused credits will be automatically forfeited and marked as void after. Voided sessions cannot be reinstated for any reason after the programme expiry.

• Any Top-Up credits will expire alongside the current cycle (including any +7-day extension) and are subject to the same booking and cancellation policies of the Academy.

In the event of government-mandated closures (e.g. lockdowns or natural disasters), the programme will be temporarily frozen and reactivated once operations resume. Sessions will be reactivated, without any loss, once operations are permitted to resume.

3. CLASS CANCELLATION POLICY

FiNX Athletics reserves the right to cancel any class or programme due to unforeseen circumstances, such as adverse weather conditions, facility unavailability, coach illness, or staff attendance at meetings, competitions, and professional development courses, etc.

If FiNX Academy cancels any class during a 30-day cycle and you have unused credits at the original expiry date, FiNX Athletics will grant a one-time, automatic +7-day extension (totaling 37 days) to allow for the use of remaining credits. No additional credits will be added to the account.  This extension will be applied automatically and reflected in the participant’s account.

Forfeiture: To use this extension, members must be reasonably available to attend sessions within the +7-day window. If a member chooses not to attend during this extension period, the remedy is considered forfeited and no further extensions or refunds will be provided.

4.  PARTICIPANT ABSENCES & MAKE-UP CLASSES / REPLACEMENT CLASSES

Our curriculum is designed using a modular-spiral approach, meaning key skills are revisited throughout the programme. Therefore, if a participant misses a session, they will simply continue with the next scheduled lesson within their package validity.

• No Replacement Classes: Replacement or make-up classes are not provided for sessions missed by the participant.

• Fixed Validity: The programme validity period will not be extended due to school holidays, travel, personal emergencies, or other commitments. FiNX Athletics advises parents to carefully consider their schedules before committing to a package. It is the participant’s responsibility to take note of the programme's expiry date and set reminders accordingly; the Academy will not provide extensions beyond the original term.

5. CODE OF CONDUCT

To ensure a safe, positive, and productive environment for everyone, all members of the FiNX Athletics community are expected to adhere to the following Code of Conduct. Failure to comply may result in suspension or termination from the programme at the sole discretion of the Academy, without a refund.

• Participants are expected to:

  • Show respect to coaches, staff, and fellow athletes at all times.

  • Listen to instructions and follow safety rules without exception.

  • Put forth their best effort and maintain a positive attitude during training.

  • Treat all equipment and facilities with care and respect.

  • Refrain from bullying, teasing, or any form of disruptive behavior.

• Parents/Guardians are expected to:

  • Encourage good sportsmanship and support their child in a positive manner.

  • Respect the coaches' decisions and communicate with them only at appropriate times (outside of active coaching sessions).

  • Ensure their child arrives on time for sessions and is picked up promptly after sessions.

  • Refrain from ‘sideline coaching’ or interfering with active training sessions.

  • Address any concerns or questions directly with the Academy’s management in a professional and respectful manner.

FiNX Athletics reserves the right to amend or update its terms, rules, policies, and operational procedures at any time, at its sole discretion, with or without prior notice. It is the responsibility of participants and/or their guardians to remain informed of any changes as communicated via official channels.

1. PENDAFTARAN, YURAN, DAN PEMBAYARAN

Pendaftaran ke dalam mana-mana program adalah tertakluk kepada kelulusan FiNX Athletics. Semua yuran dinyatakan dalam Ringgit Malaysia (MYR). Pihak Akademi berhak untuk menyemak semula struktur yuran pada bila-bila masa; walau bagaimanapun, sebarang perubahan tidak akan menjejaskan pendaftaran yang telah dibayar.

Kaedah pembayaran yang diterima termasuk cash atau online Bank Transfer kepada account FiNX Athletics. Bukti pembayaran diperlukan bagi mengesahkan transaksi. Setelah pembayaran berjaya, sesi latihan akan dikreditkan ke dalam akaun peserta dan tempoh sah pakej akan dikemas kini

• Pengaktifan Tempoh Sah: Sila ambil maklum bahawa tempoh sah pakej latihan bermula pada tarikh pembayaran dilakukan.

2. TARIKH LUPUT KREDIT KELAS LATIHAN / POLISI BAYARAN BALIK

Bagi memastikan pengalaman latihan yang teratur dan konsisten, kami memohon agar semua sesi program diselesaikan dalam tempoh sah pakej yang ditetapkan.

Sila ambil perhatian terhadap terma penting berikut:

• Kredit latihan adalah sah mulai tarikh pembayaran/pembaharuan selama 30 hari (“kitaran”).

• 1 kredit = 1 sesi. Setiap daftar masuk (check-in) yang berjaya akan menolak 1 kredit.

• Kredit yang tidak digunakan akan tamat tempoh pada akhir kitaran 30 hari dan tidak dibawa ke hadapan ke kitaran seterusnya.

• Semua yuran kelas/program adalah tidak boleh dikembalikan (non-refundable) dan tidak boleh dipindah milik (non-transferable). Pengecualian hanya boleh dipertimbangkan dalam kes penyakit atau kecederaan jangka panjang yang disokong oleh surat pengesahan daripada doktor bertauliah, tertakluk kepada budi bicara pihak FiNX Athletics.

• Tiada lanjutan tempoh akan diberikan selepas tarikh luput program kecuali kelas dibatalkan oleh pihak kami disebabkan oleh keadaan yang tidak dapat dielakkan.

• Kredit yang tidak digunakan akan terbatal secara automatik selepas tamat tempoh. Sesi yang telah dibatalkan tidak boleh dikembalikan atas sebarang sebab selepas tamat tempoh kitaran.

• Kredit Tambah Nilai (Top-Up) tamat tempoh bersama kitaran semasa (termasuk sebarang lanjutan +7 hari) dan tertakluk kepada peraturan tempahan serta pembatalan yang sama.

Sekiranya berlaku penutupan yang diarahkan oleh pihak kerajaan (contohnya: perintah berkurung atau bencana alam), program akan dibekukan buat sementara waktu dan akan disambung semula apabila operasi dibenarkan berterusan. Tiada sesi akan hilang sepanjang tempoh pembekuan tersebut

3. POLISI PEMBATALAN KELAS/PROGRAM

Pihak FiNX Athletics berhak membatalkan mana-mana kelas atau program sekiranya berlaku keadaan yang tidak dijangka seperti cuaca buruk, ketidakbolehcapaian fasiliti, atau ketidakhadiran jurulatih or staff akibat masalah kesihatan, atau jurulatih menghadiri mesyuarat, pertandingan, atau kursus pembangunan profesional dan lain-lain. 

Jika FiNX membatalkan mana-mana kelas dalam kitaran 30 hari anda dan anda masih mempunyai kredit (sesi) yang belum digunakan pada tarikh tamat asal kitaran tersebut, FiNX akan memberikan lanjutan sekali sahaja selama +7 hari kepada kitaran itu (30+7) supaya anda boleh menggunakan baki kredit anda. Tiada credit tambahan diberikan. Lanjutan ini akan dilaksanakan secara automatik dan dipaparkan dalam akaun peserta.

• Pelucuthakan: Bagi menggunakan tempoh lanjutan, ahli hendaklah tersedia untuk hadir dalam tempoh +7 hari tersebut. Jika anda memilih untuk tidak hadir dalam tempoh lanjutan tersebut, hak bagi remedi ini akan terbatal.

4. KETIDAKHADIRAN PESERTA & KELAS GANTI

Kurikulum kami dibina menggunakan pendekatan modular-spiral, di mana kemahiran utama akan diulang dan dikukuhkan sepanjang program. Oleh itu, jika peserta terlepas sesi, mereka akan terus menyambung ke pelajaran berikutnya dalam jadual pakej masing-masing.

• Tiada kelas ganti akan diberikan bagi ketidakhadiran yang disebabkan oleh peserta sendiri.

• Sekiranya berlaku pertindihan jadual disebabkan oleh komitmen sekolah, keluarga, kecemasan peribadi, atau komitmen hal lain atau hal lain, tempoh sah pakej adalah tetap dan tidak akan dilanjutkan atas sebab tersebut. Ibu Bapa bertanggungjawab untuk merancang jadual anak dengan teliti sebelum mendaftar, menyemak dan mencatat tarikh luput program serta menetapkan peringatan sewajarnya. Pihak Akademi tidak akan memberikan pelanjutan tempoh selepas tarikh asal.

5. TATAKELAKUAN PESERTA & PENJAGA

Untuk memastikan persekitaran latihan yang selamat, positif dan produktif, semua ahli FiNX Athletics dan ibubapa diwajibkan mematuhi kod tatakelakuan berikut. Kegagalan untuk mematuhi boleh menyebabkan penggantungan atau penamatan penyertaan tanpa bayaran balik.

Peserta dikehendaki untuk:

• Menunjukkan rasa hormat kepada jurulatih, kakitangan dan rakan atlet pada setiap masa.

• Mendengar arahan dan mematuhi peraturan keselamatan tanpa pengecualian.

• Memberi usaha terbaik dan mengekalkan sikap positif semasa latihan.

• Menjaga dan menghargai semua peralatan serta kemudahan.

• Tidak melakukan buli, mengejek atau sebarang bentuk tingkah laku mengganggu.

Ibu Bapa/Penjaga dikehendaki untuk:

• Menggalakkan semangat kesukanan dan menyokong anak secara positif.

• Menghormati keputusan jurulatih dan berkomunikasi pada masa yang sesuai (bukan semasa sesi sedang berlangsung).

• Memastikan anak tiba tepat pada masanya dan dijemput segera selepas sesi tamat.

• Tidak memberi arahan dari tepi padang atau mengganggu sesi latihan.

• Menyampaikan sebarang pertanyaan atau kebimbangan secara terus kepada pihak pengurusan dengan cara yang sopan dan profesional.

FiNX Athletics berhak untuk meminda atau mengemaskini mana-mana terma, peraturan, polisi atau prosedur operasi pada bila-bila masa mengikut budi bicara mutlaknya, dengan atau tanpa notis awal. Adalah menjadi tanggungjawab peserta dan/atau penjaga mereka untuk sentiasa mengikuti sebarang perubahan yang dimaklumkan melalui saluran rasmi.

Effective Date: [01 JANUARY 2026]

FiNX ATHLETICS ("we", "us", "our") provides youth athletics coaching and related programmes. This Notice explains how we handle personal data under the Personal Data Protection Act 2010 (PDPA) of Malaysia.

What data we collect

• Participant & Parent Data: name, NRIC/passport (or child’s birth cert no.), contact details, address, email, emergency contacts, school/year, photos/video (with consent).

• Health & Safety Info: medical conditions, allergies, injury history, GP/clinic details (provided by parent/guardian for safety).

• Programme Records: attendance, assessment scores, incident forms, media consent, consent forms.

• Coach/Staff Data: certifications, insurance, bank/account (for payments), background declarations.

• Transaction & Tech: payments, invoices/receipts; basic device logs for our website/booking forms.

How we use your data 

• Programme Delivery: enrolment, scheduling, attendance, training records, competitions, and participant communications.

• Safety & safeguarding (incident response, contacting parents, reporting where required by law, return‑to‑play tracking).

• Operations & Finance: payment processing, receipts, accounting, audit, insurance claims, and legal compliance.

• Training & Quality Assurance: coach observations, curriculum development, and continuing professional development (CPD).

• Marketing & Communications: use of photos, videos, or testimonials, only with recorded consent and subject to your right to withdraw at any time..

Our legal bases for processing

• Notice & Choice: we provide this Notice and obtain consent where required (e.g., media use, health data).

• Contract Necessity: to perform our services (enrolment, scheduling, communications).

• Legitimate Interests: programme safety, quality assurance, and fraud prevention—balanced against your rights.

• Legal Obligations: responding to lawful requests, insurance, taxation, safeguarding reports.

Disclosure (who we share with) - We do not sell personal data.

• Processors/Service Providers: payment gateways, messaging/email platforms, scheduling/CRM, cloud storage—bound by confidentiality and PDPA‑aligned contracts. We will only use it for the Academy purpose and for competition entry to competition organizers.

• Insurers/Medical Providers: only when needed for claims or treatment.

• Authorities: if required for safeguarding, law enforcement, or legal process.

Cross‑border transfers

If data is stored/processed outside Malaysia (e.g., reputable cloud providers), we implement reasonable safeguards (contractual commitments, access controls). You may contact us for details of such safeguards.

Data Security

We apply administrative, technical, and physical safeguards: role‑based access, least‑privilege sharing, encryption at rest/in transit where available, audit trails for incident records, staff/coach confidentiality, locked storage for paper records.

Data Retention 

• Attendance & routine programme records: 2 years after last activity.

• Incident/accident & safeguarding records: 5 years (or longer if advised by insurers/authorities).

• Financial records: 7 years (audit/tax).

• Coach HR/contractor records: 7 years after engagement ends.

• Video footage that has only been taken for coaching purposes will be retained only for as long as it is required for that purpose.

• Video footage captured solely for coaching purposes will be retained only for as long as necessary to fulfil that purpose. Photographs and other video footage captured for promotional purposes will be retained for a period of up to four (4) years. After this period, such materials will be deleted unless we reasonably determine that they have historical value to FiNX Athletics. Notwithstanding the foregoing, the final edited promotional images and videos that have been published or officially used by FiNX Athletics may be retained for archival and record-keeping purposes. Where images or videos have been published on social media platforms, such platform providers may continue to process your personal data in accordance with their own privacy policies, even after FiNX Athletics’ retention period has ended.

Your rights

You (or a parent/guardian for minors) may access, correct, and update personal data; withdraw consent (e.g., marketing/media) at any time; and raise concerns about processing. Some data (e.g., incident records) may need to be retained for legal reasons.You have a right to request the deletion of your information in advance of the above retention periods. We will delete this information unless there is a lawful reason for the information to be retained.

To exercise these rights, please email finx.info365@gmail.com with your name, contact, and request. Verification of identity may be required. 

Children’s data

We process children’s data strictly with parental/guardian consent. FiNX coaches and staff follow our Safeguarding Policy, including: no private direct messaging with minors ; parent‑inclusive channels

Marketing & media

We use images/videos only where consent is recorded. You may withdraw consent anytime; this will not affect lawful uses already published but we’ll cease future use.

CCTV & venue rules (if applicable)

Where venues use CCTV, images may be captured for security. Access is controlled by the FiNX Athletics; requests will be coordinated accordingly.

Changes to this Notice

This Privacy Notice may be updated from time to time to reflect legal, operational, or organisational changes. The effective date will always be displayed above.

Tarikh Berkuat Kuasa:  [01 APRIL 2026]

FiNX Athletics (“FiNX”, “kami”, atau “milik kami”) komited untuk melindungi data peribadi peserta, ibu bapa/penjaga, jurulatih, dan kakitangan selaras dengan Akta Perlindungan Data Peribadi 2010 (PDPA), Malaysia.

Notis ini menerangkan data peribadi yang kami kumpulkan, cara penggunaannya, pihak yang mungkin berkongsi data tersebut, serta langkah perlindungan yang diambil.

1. Data Peribadi yang Dikumpul

Kami mungkin mengumpul dan memproses kategori data peribadi berikut:

• Data Peserta & Ibu Bapa/Penjaga: nama penuh, nombor NRIC/pasport (atau nombor sijil lahir anak), butiran hubungan, alamat kediaman, emel, nombor kecemasan, sekolah dan tahun pengajian, serta gambar atau rakaman video (dengan keizinan).

• Data Kesihatan & Keselamatan: keadaan perubatan, alahan, rekod kecederaan, dan maklumat pengamal perubatan (dikongsi secara sukarela bagi tujuan keselamatan peserta).

• Rekod Program: kehadiran, markah penilaian dan kemajuan, borang insiden/kemalangan, rekod keizinan, dan borang persetujuan media.

• Data Jurulatih & Kakitangan: sijil profesional, butiran insurans, butiran pembayaran/perbankan, dan deklarasi berkaitan (contohnya pematuhan polisi perlindungan).

• Data Transaksi & Teknologi: pembayaran, invois, resit, serta maklumat teknikal asas daripada laman web/borang tempahan dalam talian kami.

2. Tujuan Penggunaan Data

Data peribadi anda digunakan untuk tujuan berikut:

• Pelaksanaan Program: pendaftaran, penjadualan, kehadiran, rekod latihan, pertandingan, dan komunikasi dengan peserta.

• Keselamatan & Perlindungan: pengurusan insiden/kemalangan, menghubungi nombor kecemasan, rekod kesihatan, laporan perlindungan, dan pemantauan “return-to-play”.

• Operasi & Kewangan: pemprosesan pembayaran, resit, perakaunan, audit, tuntutan insurans, dan pematuhan undang-undang.

• Latihan & Jaminan Kualiti: pemerhatian jurulatih, pembangunan kurikulum, dan pembangunan profesional berterusan (CPD).

• Pemasaran & Komunikasi: penggunaan gambar, video, atau testimoni—hanya dengan keizinan bertulis dan tertakluk kepada hak anda untuk menarik balik keizinan tersebut.

3. Asas Perundangan Pemprosesan

Kami memproses data peribadi berdasarkan prinsip PDPA berikut:

• Notis & Pilihan: kami memaklumkan melalui Notis ini dan mendapatkan keizinan jika diperlukan (contohnya data kesihatan, gambar, video).

• Keperluan Kontrak: bagi membolehkan penyampaian perkhidmatan seperti pendaftaran, penyertaan program, dan komunikasi.

• Kepentingan Sah: menjamin keselamatan, kualiti program, pencegahan penipuan, dan perlindungan peserta—dengan imbangan terhadap hak anda.

• Kewajipan Undang-Undang: pematuhan keperluan statutori (contohnya insurans, percukaian, laporan kepada pihak berkuasa).

4. Pendedahan Data (Pihak yang Menerima)

Kami tidak menjual data peribadi. Pendedahan terhad hanya berlaku kepada:

• Penyedia Perkhidmatan: platform pembayaran, sistem emel/pesan, perisian penjadualan, dan penyimpanan awan—terikat dengan perjanjian kerahsiaan.

• Penyedia Perubatan & Insurans: untuk rawatan kecemasan atau pemprosesan tuntutan.

• Pihak Berkuasa: jika dikehendaki undang-undang untuk tujuan perlindungan, proses perundangan, atau penguatkuasaan.

5. Pemindahan Rentas Sempadan

Jika data disimpan atau diproses di luar Malaysia (contohnya penyedia awan antarabangsa yang bereputasi), FiNX memastikan perlindungan sewajarnya dilaksanakan (seperti komitmen kontrak dan kawalan akses). Maklumat lanjut boleh diminta.

6. Keselamatan Data

Kami melaksanakan langkah pentadbiran, teknikal, dan fizikal termasuk:

• Kawalan akses berasaskan peranan (“role-based access”).

• Penyulitan data (jika tersedia) semasa penghantaran dan penyimpanan.

• Penyimpanan fizikal yang dikunci untuk rekod bercetak.

• Perjanjian kerahsiaan untuk jurulatih serta kakitangan.

• Log audit untuk rekod insiden dan perlindungan.

7. Tempoh Penyimpanan Data

Data hanya disimpan untuk tempoh yang diperlukan:

• Rekod kehadiran & program: 7 tahun selepas aktiviti terakhir.

• Rekod insiden/kemalangan & perlindungan: 7 tahun (atau lebih lama jika dikehendaki insurans/pihak berkuasa).

• Rekod kewangan: 7 tahun (untuk audit/cukai).

• Rekod jurulatih/kontraktor: 7 tahun selepas tamat perkhidmatan.

• Rakaman video yang diambil khusus untuk tujuan kejurulatihan akan disimpan hanya selama mana diperlukan bagi memenuhi tujuan tersebut. Gambar dan rakaman video lain yang diambil bagi tujuan promosi akan disimpan untuk tempoh sehingga empat (5) tahun. Selepas tempoh ini, bahan tersebut akan dipadamkan melainkan kami secara munasabah menentukan bahawa bahan tersebut mempunyai nilai sejarah kepada FiNX Athletics. Walau apa pun peruntukan di atas, imej dan video promosi akhir yang telah disunting serta diterbitkan atau digunakan secara rasmi oleh FiNX Athletics boleh dikekalkan bagi tujuan arkib dan rekod. Sekiranya imej atau video telah diterbitkan di platform media sosial, penyedia platform tersebut mungkin akan terus memproses data peribadi anda mengikut dasar privasi mereka sendiri, walaupun selepas tempoh penyimpanan FiNX Athletics tamat

8. Hak Anda

Peserta (atau ibu bapa/penjaga bagi kanak-kanak) mempunyai hak untuk:

• Mengakses dan meminta salinan data peribadi.

• Membetulkan atau mengemaskini data peribadi.

• Menarik balik keizinan (contohnya pemasaran/media) tanpa menjejaskan penggunaan sah sebelum itu.

• Membuat aduan berkaitan pemprosesan data.
  
  

Untuk melaksanakan hak ini, sila emel ke finx.info365@gmail.com

9. Data Kanak-Kanak & Perlindungan

Kami hanya memproses data kanak-kanak dengan keizinan ibu bapa/penjaga. Jurulatih dan kakitangan FiNX mematuhi Polisi Perlindungan termasuk:

• Semua komunikasi melibatkan saluran yang merangkumi ibu bapa/penjaga.

• Pematuhan kepada prosedur laporan perlindungan kanak-kanak.

10. Pemasaran & Media

Imej, video, atau testimoni hanya digunakan dengan keizinan bertulis. Keizinan boleh ditarik balik pada bila-bila masa. Penarikan balik tidak menjejaskan bahan yang telah diterbitkan secara sah sebelum ini, tetapi akan menghentikan penggunaan pada masa hadapan.

11. CCTV & Peraturan Premis

Jika premis mempunyai CCTV, rakaman mungkin dibuat untuk tujuan keselamatan. Pengurusan rakaman adalah tanggungjawab pemilik premis, bukan FiNX Athletics. Sebarang permintaan akan dirujuk kepada pemilik premis.

12. Perubahan kepada Notis Ini

Notis ini boleh dikemas kini dari semasa ke semasa bagi mencerminkan perubahan undang-undang, operasi, atau organisasi. Tarikh berkuat kuasa terkini akan dipaparkan di atas.

13. Versi Bahasa Inggeris

Versi Bahasa Inggeris notis ini tersedia atas permintaan. Jika terdapat percanggahan, versi Bahasa Inggeris akan diguna pakai setakat yang dibenarkan undang-undang.